Expression Of Interest U-035

Humanitarian Relief Foundation IYD is looking into contracting hygiene items shops (wholesalers – retailers).
The project will be implemented through one round in the markets of the following locations:

• Albunyan2 camp – Jarablus.
• Tashatan camp – Jarablus.
• Jebl camp – Jarablus.

Where beneficiaries can use their vouchers to purchase hygiene items according to the following:

• Hand washing Soap
• Laundry Detergent
• Shampoo
• Toothpaste (for kids- adult)
• Toothbrushes (for kids- adult)
• Sanitary pads for women
• Garbage bags
• Dishwashing Liquid
• Sponge (Dishwashing)
• Razors, Disposable plastic, for shaving
• Shaving foam for men
• Child Diaper (different sizes)
• wet wipes
• Towel – Kitchen
• Comb (hair)
• Jerry can
• Nail clipper

Interested shop owners should be able to supply hygiene items in quantity and quality and should be able to meet the following minimum requirement:

• Shop owners should have a PTT account or willing to open one if contracted with IYD.

According to the following criteria:

• Express interest in participating and abide by the following conditions throughout the project’s work period.
• Retailers undertake to sell goods at fair market prices and quality.
• Retailers must have the ability to secure the various goods required and the ability to make up for the shortage.
• Commitment of retailers to provide details of good service such as visible price tags or automatic itemized receipts.
• The shop must have suitable infrastructure: a fixed internet connection – stable electricity – smartphones.
• Retailers undertake to work weekly days from Monday to Friday.
• The retailers pledge to days weekly works from Monday to Friday.
• working hours are 10 hours per day, which will start from 8:30 in the morning until 6:30 in the evening, with the presence of the project team exclusively during the redemption process.
• Retailers undertake to secure a sufficient number of employees (male-female) to allow the smooth flow of beneficiaries.
• Retailers undertake to treat program participants with respect and provide any necessary assistance.
• Personally attend all meetings and training organized by IYD.
• The retailers pledge to provide samples of items for lab tests if needed.
• Retailers must consider all COVID-19 Precautions during the transaction process.
• Allowing IYD to monitor the voucher redemption process.
• Allowing IYD, its partners, or any other external control body to inspect the merchandise to ensure that it meets the minimum quality standards available in the market.
• Paying at a later period of vouchers redemption process, estimated at 3 to 4 weeks.
• Retailers must accept the terms and methods of payment and are ready to receive the dues in Turkish Lira according to the exchange rate on the day of transfer from the IYD account to the retailer’s account.
• IYD will visit the retailers who meet the above-mentioned conditions and technically evaluate them, then the most suitable shops will be identified for the project and the beneficiaries.

Shop owners will be required to attach the following documents to their application:

• Copy of shop owner ID card.
• A document proving the existence of a PTT account (or a pledge to open an account upon request).

Shop owners may also provide the below documents if available:

• A Valid trade license (if available).
• A copy of any previous contracts with NGO or UN agencies (if available).
• A proof of the lease of the shop location or ownership deed.

Retailers who are interested and able to meet the above requirements should submit all required documents and fill out the application form
by visiting the IYD office starting from Tuesday 07 – Mar – 2023 in JARABLUS – Villa’s street -opposite Al Ali Bakery – the building of the imam Nawawi Syria (Monday to Friday from 10:00 to 16:00).

Deadline for applications: Monday 20 – Mar – 2023, at 16:00 pm, Syria time.

The application is free of cost. Submission of the application is NOT a guarantee of contract.